Position: Administration Assistant

26 February 2023

Position: Administration Assistant

Micropace Pty Ltd is a highly successful private company located in in Sydney’s Inner West. We design and manufacture specialized cardiac, diagnostic medical equipment for use in hospital electrophysiology laboratories and wards.

Job description: Part Time Admin Assistant

12 hours/week (i.e 4hrs x 3 days)

Time: 10AM to 2PM

$30/hour + super

Duties include:

  • General office dutiese answers phone calls & doors bell, check and stock kitchen & bathroom, Kitchen & bathrooms orderliness & cleanliness, screens and post mail & letters
  • Filing DHR, Invoices, Despatch Notes, Supplier Invoices (physical & electronic)
  • Purchasing office supplies, stationary, and R&D IT components and materials required by engineering and
  • PO’s & Invoices – matching despatch notes with the Invoices, and Processing ad-hoc production orders and non-production orders
  • Shipping/Booking Courier for dispatch of goods using local & international couriers when needed
  • Supplier/Distributors Order Fulfilment Documentation
    • Add supplier orders in MiniMRP4 & 5
    • Email distributors with Invoice & Tracking numbers, Updating GE Portal with release of shipment,
    • Updating PO Tracking, Updating Device History Records in Admin Database. Updating Sales Analysis)

Skill Sets:

  • Office computing proficiency, incl. MS Word and MS Xcel, internet, email, google calendar
  • Familiarity with light MYOB bookkeeping or keen to learn

Personal attributes:

  • Organised, disciplined, timely, self-assured, professional.
  • Good communication and documentation skills.
  • Excellent team work, troubleshooting abilities for suppliers problems and interface with engineering, quality, manufacturing and warehouse personnel
  • Ability to follow written work instructions

If you are interested in this offer, please send us your CV and a cover letter to

Micropace Pty Ltd. is an Equal Opportunity Employer.